Covid Related Attachments

Please see the different forms below for Covid related health or child care issues for help that may be available to you. We strongly recommend you either save or print these for reference. These forms are also available as attachments in your District email that may print better.

Model FFCRA Leave Protocol
This protocol is intended to comply with the Expanded FMLA and Emergency Sick Leave requirements of the Family and Medical Leave Expansion Act and Emergency Paid Sick Leave Act included in the Families First Coronavirus Response Act (“FFCRA”), enacted on March 18, 2020. This protocol will remain in effect through December 31, 2020.
 
Purposes for which FFCRA Leave may be used
Under the FFCRA, employees are entitled to leave for the following reasons: 

  1. The employee is subject to a Federal, State, or local quarantine or isolation order related to COVID-19.
  2. The employee has been advised by a health care provider to self-quarantine due to concerns related to COVID-19.
  3. The employee is experiencing symptoms of COVID-19 and seeking a medical diagnosis.
  4. The employee is caring for an individual who is subject to an order as described above or has been advised by a health care provider as described above.
  5. The employee is caring for a son or daughter if the child’s school or place of care has been closed or the child’s child care provider is unavailable due to COVID-19 related reasons.
  6. The employee is experiencing any other substantially similar condition specified by the Secretary of Health and Human Services in consultation with the Secretary of the Treasury and the Secretary of Labor.

Amount of Leave

Emergency Sick Leave (“ESL”)

Employees who use leave for the reasons specified above are eligible for up to up to two weeks (80 hours, or a part-time employee’s two-week equivalent) of paid Emergency Sick Leave (“ESL”). The leave entitlement for part-time employees is equal to the number of hours that the employee works, on average, over a 2-week period.  Ex. A 6 hour employee would be eligible for 60 hours or10.5 days.

Expanded FMLA (“EFMLA”)

Eligible employees who use leave to care for a child whose school or place of child care is closed or unavailable due to COVID-19-related reasons may be eligible for up to 12 weeks of EFMLA leave. The amount of available EFMLA leave is reduced by any regular FMLA used in the same 12-month period. The first two weeks of EFMLA leave are unpaid. The District requires employees to use any available ESL, sick days, or other paid leave available under District policy before taking unpaid leave for the first two weeks of any EFMLA period. EFMLA leave after the first two weeks is paid, as set forth below.  
Note: The FFCRA does not expand the total amount of FMLA leave available to employees. Employees may take a total of 12 weeks of FMLA or EFMLA leave in a 12-month period. Employees who have exhausted their FMLA leave may still be entitled to ESL leave. 
Eligibility
All employees are eligible for ESL. 
Employees are eligible for EFMLA leave if they have been employed by the District for at least 30 calendar days prior to taking leave.
Rate of Pay for ESL and EFMLA Leave
Regular Rate 
Pay for ESL and EFMLA leave is based upon the greater of the employee’s regular rate of pay or the applicable minimum wage. 
If the employee takes ESL or EFMLA leave for reasons 4, 5, or 6 listed above, their leave will be paid at two-thirds (2/3) of the applicable rate from the preceding paragraph. 

ESL and EFMLA Pay Caps

Regardless of how the employee’s ESL or EFMLA pay is calculated, it will be capped at $511 per day and $5,110 in the aggregate when ESL is used for reasons 1, 2, or 3 listed above. If leave is taken for reasons 4 or 6 listed above, pay will be capped at $200 per day and $2,000 in the aggregate. If an employee uses leave for reason 5 above, the employee’s pay will be capped at $200 per day and $12,000 in the aggregate. 

Interaction with Other Leave

An employee may use ESL before electing to use other available paid leave and will not be required to use other available paid leave before using ESL, including any sick days or other paid leave available under the District’s existing paid time off policies. 
Employees are required to substitute available paid leave for any unpaid EFMLA leave. 
[OPTIONAL:]If an employee’s rate of pay for any period of paid ESL or EFMLA leave is less than the employee’s full regular non-overtime pay, the employee may opt for the District to supplement their ESL or EFMLA pay by applying an appropriate number of hours from the employee’s available sick time, personal days, or vacation to bring the employee’s total gross pay as close as possible to their regular wages or salary. 
 
Notification to the District
Employees seeking to use ESL or EFMLA leave should follow the District’s regular absence reporting procedures. As soon as possible, employees should complete a COVID-19-Related Leave Request Form to document the reason for the leave request. Employees who do not complete a COVID-19-Related Leave Request Form and provide all requested information on the form may have their leave request delayed or denied. 

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7/31 Update

As the bumpy ride continues to the beginning of the 2020-2021 school year, we continue to work with the district and APT to find the safest way for PASS employees to return to work in August.  

 

A vote was taken at the July 27th special Board of Education meeting resulting in a 4-2 vote in favor of returning to school remotely. It was amended from the original remote plan with: 

 

Adjustments to Return 20 Plan for School Calendar per District Communication 

 

*Moving start date back from Aug 24 to August 31, allows more time for:  

*District administration and teams of teachers to collaboratively meet to polish remote learning plan and beef up curriculum and supports to provide a robust educational plan  

*Training of paraprofessionals who may be assisting in delivering of remote learning lessons  

*Delivery of cleaning supplies and other protective equipment and materials for when school does return to some format of in-person education.  

*Adjusting dates for laptop distribution from August 17-21 to a tentative date of August 17-26  

*Allows more time for distribution of laptop devices and for parents to contact tech help desk for assistance.  

*Adjusting dates of August 19-21 designated as remote planning days for staff to August 19-21 designated as remote planning days for staff (days may be added, as needed). 

Work Calendar/Work Statements 

PASS met with district administration on July 29th in the afternoon. We discussed the 2020-2021 work calendar and changes that need to be made to accommodate the students starting on August 31st. This calendar, as amended, will go to the PPA Committee at the district for approval on August 12th. It does not change the starting date for any category of employee.  

 

11 Month employees started July 20th 

10 Month employees start August 3rd 

9 Month employees start August 13th/17th/18th/19th depending on job title* 

 

*Please see your work calendar on the district portal or intranet for your start date. 

 

Work statements are to be sent out from the district on August 3rd.  

Special Education Paraprofessionals will be getting their assignments from building principals hopefully by Friday, July 31st with their work statements coming on or near August 3rd

 

FMLA/FFCRA Leave 

The expectation for PASS employees is that they are working in their respective buildings unless you have Covid health related issues or Child Care issue. These forms will be in a following post. We strongly recommend you save or print a copy of these to reference for current or future concerns related to Covid. They are also available as attachments in your district email.

 

*If you have a medical condition with doctor verification that prevents you from working in a building, please reach out to Becky Sipes. Her email is rsipes@psd202.org and her phone number is 815-577-4090. I would also appreciate it if you would let me know as I can then reach out to Ann Bachman-McIntosh, our IEA Uniserv Director, and we can potentially come up with an ADA plan to make accommodations for you. You also may be able to take FMLA or unpaid leave. (See the DOL form in the following post outlining approved reasons for leave) The district will work with individuals on a case by case basis. 

 

*If you have child care issues and your child’s school is closed to in-person learning, also reach out to Becky Sipes. She will have a form for you to fill out. (See the FFCRA information and the Covid-19 Related Leave form Attachment in the following post) 

 

Safety Committee 

The first meeting of the Safety Committee will be Monday, August 3rd. We will continue to work with the district to find the safest ways for our staff and students to come back to the buildings when the time comes. As such, together with APT and the district administration, we will continue to work collaboratively with all levels in the district.  

 

Category Tasks 

Below are lists of tasks from category committees that were put forward to the district that each category may be asked to perform during remote learning. Please remember that these are not set in stone and probably will change many times before we have a concrete plan for returning to work.  

 

Category A, B, C, D, K, M, N, Q, R, S – Secretary, Registrar, Bookkeeper, Media Clerk, Office Clerk, Copy Clerk, Maintenance, Grounds, Mail Courier 

The vast majority of employees in these categories will be working as normal. There may be slight adjustments to your tasks, but overall will be continuing as you always have. 

 

E, F – Nurses 

Nurses jobs will be very different. Your health services committee has been working with Mina Griffith and Christina Edwards to discuss the many, many changes in your jobs. More information to come. 

 

O, P, T – Custodian 

We do not anticipate custodian’s jobs being vastly different. Sanitation procedures will change, as will some cleaning tasks dependent on who will return to the buildings, be it staff only or students and staff.  

 

G, H, I – Regular Ed Paraprofessional, Special Ed Paraprofessional  

These employees will see the most change in tasks because of remote learning. We may have some paras in the buildings working directly with children, while other paras may be assigned to work in the buildings, on computers with remote learners. The district has agreed to train our paras for Zoom, Google Classroom, Castify, Boardmaker and/or other programs and will be dependent upon the grade level, teacher, and assignment you have. They may also be asked to sanitize desks and surfaces in a classroom, copy paper packets, distribute paper packets or manipulatives, research activities for teacher assigned lessons, have small groups of students in breakouts either in person or in a separate Zoom/Google room.  

 

J, L – Lunchroom Supervisor, Campus Monitor 

These categories may see their jobs looking quite different also. These categories may be asked to help out with lunch/breakfast distribution, sanitizing high touch points throughout the buildings, monitoring doors for who goes in or out, monitoring hallway directions, monitoring bathrooms, distribution of paper packets, and or computers, etc.  

 

Please remember that these are not set in stone and probably will change many times before we have a concrete plan for returning to work.  

 

As always, if you have any questions, please reach out to either me at jlclemanspass202@gmail.com or Bill Favero at pass2022017@gmail.com 

 

JoAnne Clemans

President, PASS

Special Ed. Paraprofessional

Plainfield Academy

23930 W. Lockport St.

Plainfield, IL 60544

(815)439-5521

Biometric Screening Info

  Please see your district email for details about this years Biometric Screening and Flu Shot information. This is the program that has you do the online assessment and then the in person follow up to get the $300 reduction in premium for your benefits. You also sign up for the free Flu Shot if you want to get it. All the information for this is in your email including the link to the NEW company doing this. You will need to set up a new account with them to take the online assessment and request a Date and Time for your appointment. 

20-21 Absence Balances

This from the district this past week.

Hello,

The 20-21 absent balances are complete and are viewable in the employee portal.  You can view from the drop down called “Time Off”.  Also if you need to see the detail please click the  magnifying glass on the left of the balance name.
If you have any questions please contact
 payroll@psd202.org.

Bonnie DeLange
Payroll Coordinator
Plainfield School District 202
815-577-4051 Office
815-577-254-0590 Fax
bdelange@psd202.org