Staff Handbook Updated

Good afternoon.  Understandably, staff have a lot of questions about returning to in-person.  Below are links to the updated handbooks for staff and parents and a link to the self-certification procedure.  Tom Hernandez will be doing a Connect Ed to inform families and staff, however, I thought it would be helpful for you to have this now in case you have any additional questions.  Remember, staff information is on the Intranet. Parent information is on the District Website.  

District 202 COVID 19 Staff Handbook (updated January 13, 2021)
District 202 COVID-19 Parent Handbook (updated 01-13-21)
Student Self-Certification Procedure: Procedure for symptom checking prior to reporting to school 
Have a great day!  
Mina Griffith
Assistant Superintendent for Student Services
Plainfield CCSD 202
Wash hands often, Practice social distancing, Wear a mask, Stay home if you are sick, Appropriately cover coughs and sneezes


W 2’s Now Available

Your W2 is now available to view/print in the employee portal.  Go to Employee Portal, enter your login and password.  Place your cursor over “Pay/Tax Information”, a drop-down box will appear.  Click on “Employee W2 and 1095c”.  This will bring you to a new page, you will need to enter your last four digits of your SSN, click on the blue highlighted area: “Click here for your W2 wages and tax statement”.  Once downloaded, a box will appear at the bottom of your screen.  You can save the form to a file or open and print. 
If you have chosen your W2 form to be mailed, you should expect to receive it before 1/31/2021.
If you have any questions, please e-mail

PLEASE READ:  Important info about your W2/1095-C forms

  1. 1095-C forms are not ready.  The Benefits team will inform you when they are ready.  The IRS deadline for 1095-C forms is March 2nd, 2021.
  1. Your W2 reflects your TAXABLE INCOME, not your salaryTAXABLE INCOME is equal to your Gross pay – Medical, Dental, Flexible Spending, TRS/IMRF, 403b/457 (not Roth), Group Term Life employee deductions.  If you have any of these deductions on your check, your W2 will show the reduced amount.
  1. Your W2 reflects income beginning in January and ending in December of one year.  Our School year reflects salary statements beginning July and ending in June.  This means that your W2 is reflecting income from half of one school year, and half of another school year. 

If you are having trouble opening your W2 from a home computer, try switching the browser.

1-15 Update

With the announcement of the return to school for staff and students of the district, please remember that information is continually changing and what is put out today is the most up to date information, as of this writing. With the uncertainty of positivity levels, potential cases of covid in the community and in the buildings, things are likely to change, and usually at a moments notice. Please have some patience and grace with those who are trying their best to make this as smooth of a transition as possible. We know that everyone will not agree. Whether you are on the side of getting back to school or the side of keeping everyone remote please keep your correspondence with PASS and our district civil as we move forward
Below please find a link for the power point of Dr. Abrell’s announcement of a return to school plan. (if this link is not working, please copy and paste)

Here is what we know for PASS employees 
Students will return in waves. 

Working remote will not be an OPTION once students return. FMLA is an option for those who have a medical condition that falls under FMLA law. COVID will be an FMLA reason if you yourself have covid and have to quarantine, or if you have to take care of a family member who has covid. This is not the same as caring for someone who falls into the high risk category and is at risk for getting covid, which does not have an option under FMLA. If you have a medical condition which prevents you from working in the building, please reach out to Becky Sipes. 

There is no longer a provision for FMLA for child care. This expired on 12/31/20 when our federal government chose not to extend the FFCRA. 

Zoom Room 

The district is exploring the possibility of a Zoom Room for children of employees that attend school in District 202. This would allow the staff from each building a benefit of bringing their child to work with them. Administration at each of the buildings will be reaching out an assessing the need at each location. Some preliminary guidelines are: 
Who can bring their child to work with them: 

  1. Any staff member from your building, whose child is enrolled in a PSD 202 school. 
  2. They will bring their child only on the two days a week, their child is doing remote learning.  There is no zoom room on Wednesday.  It might be four days a week, depending when their child’s grade level is back in the building.  Ex. If I teach 6th grade and I have a 5th grade child, I would have to bring my child 4 days a week, until the 5th graders go back to the building. 


  1. Has to attend a PSD 202 school 
  2. Has to be a school aged, independent, self-sufficient learner, up to 8th grade. 
  3. A school aged self-sufficient learner, is one who can work independently work on their remote learning. 

Staff will return as the students they directly service return to school. If you service multi needs students, you would be the first group to return on January 25th. While the students may be on a SIP day/hybrid schedule (2 days in person, 3 days remote), staff will be in the buildings Monday, Tuesday, Thursday, Friday. Wednesday is a remote learning day for everyone. Employees may work at home on Wednesday if their job duties allow. As it is a shortened day in person for the students, they may still be remote the other portion of the day. There may be some flexibility for afternoon hours. You should be receiving information directly from the administration in your building outlining what day and what times you are expected to be back in the building. 
The district had allowed those that were able to work from home without using the FFCRA leave since all of our students were remote (through 1/15). Now that students are scheduled to return employees are expected to return also. We do know that there will be quite a few students who will still be remote. We have preliminarily discussed this with the district and will continue to work together to figure out staffing for this. If accommodations are made, they will be on a case by case basis. 
Office Staff – Secretaries/Clerks/Registrars/Bookkeepers/Nurses 

On January 25th, once students return to school, all office staff, Secretaries, Clerks, Media Clerks and Nurses will be expected to return to work full time in the building for the entire day.
The district has been in contact with the Will County Health Department in order to assess how many employees would potentially want to receive the vaccine when able. School staff 
(includes all employees, not just teachers) would be eligible to receive the vaccine when they are ready to distribute to Category 1b. There are no further details as to dates and times for distribution. Please keep checking your district email for more information to come. 

Employee Handbook
Thomas HernandezThu 1/14/2021 9:37 AMTo: 

  •  District 202 Employees

We have updated the Covid-19 Handbook for staff that is posted on the front page of the District 202 Intranet. Please take a minute to review the highlighted updates for the most current info and details as it applies to us and our work.

District 202 COVID 19 Staff Handbook (updated January 13, 2021)
(if this link is not working please copy and paste)
Tom Hernandez
Plainfield Community Consolidated School District 202
Director of Community Relations
FOIA Officer
(815) 577-4008 (desk)
(815) 514-5409 (cell)

As always, I preface my emails by stating that things are constantly changing and this is the information we have as I send it out. It can, and does, always change. 
JoAnne Clemans
President, PASS
Special Ed. Paraprofessional
Plainfield Academy
23930 W. Lockport St.
Plainfield, IL 60544

FFCRA Expiration Update

Based on where we are today, knowing things may change. 
  This is a very FLUID situation. Right now, we know a plan to have students return to on-site learning will be discussed on Monday during the BOE meeting. We also know once the students you service return to the building, the employees will be expected to work from the building.
  Start planning child care options now!!


FFCRA – Quarantine and Child Care Benefits – these benefits expired on 12/31/2020 

  • FFCRA benefit allowed employees to have up to 80 hours (10 days) for purpose of quarantine; positive, exposed outside or through family within your house etc.  
  • FFCRA allowed childcare COVID related school/daycare closings to be covered under FMLA.  
  • After 12/31/2020 there will no longer be FFCRA benefits available to any employee.  There is conversation, when Biden takes office, he may try to reinstate this benefit.   

Now that FFCRA has expired: 

  • If you are exposed to COVID OUTSIDE the workplace, you will have to take a leave. For this reason, you will use your FMLA time utilizing any available sick/personal/vacation days. If you do not have any available paid time off, these days will be unpaid FMLA. 
  • If notified at work that you have been exposed, and administration is telling you to quarantine for a period of time, and you are not able to be accommodated to work from home, you will be paid for your quarantine time and not be charged for your sick/personal/vacation time.   

FFCRA – Childcare Benefit – expired on 12/31/2020 

  • 104 employees are currently working from home are NOT using FFCRA now (had previously filled out paperwork for child care leave).  You have been accommodated by the district to work from home.   
  • 40 PASS members are truly on FFCRA, at home; not working; being paid at 2/3 pay. After December 31, FFCRA expires and childcare related issues are no longer protected under FFCRA/FMLA.  If your reason for not returning is solely childcare, your only option is to request an unpaid leave of absence or find arrangements for day care. Please reach out to Rebecca Sipes ASAP. 


  1. Right now, everyone who is working from home is status quo through January 15th because we are in a remote only schedule with the option to work from home. 
  2. By January 11th we will have an update regarding student return to school.   
  3. When the schedule is announced (not right now): 
  4. Everyone will be expected to return to school with students.   
  5. If you or your child cannot return to school for medical reasons, request NEW FMLA paperwork to begin that process.  You will follow normal FMLA protocols per the PASS Contract (see below) 
  6. ADA plans are not written regarding someone else’s health; the district is not required to accommodate your working conditions with remote learning based on an elderly relative living in the household. In addition, this is not supported by FMLA, either.  The only option viable is an unpaid leave of absence. 
  7. If your reason for not returning is solely childcare, your only option is to request an unpaid leave of absence or find arrangements for day care. 

7.8      FMLA 

Leaves of Absence 
A.         Family and Medical Leave 
The Board and the Association agree to comply with the provisions of the Federal Family and Medical Leave Act (FMLA), as amended from time to time, subject to the requirements of Board Policy 
5:185 and to the following requirements: 
1.   Eligibility 
a.   “Eligible employee” means an employee who has been employed in a full-time capacity with the Board for at least one year and has at least 1,250 hours of service with the Board during the year preceding the leave.  Determine hours of service for eligibility purposes.  If two eligible employees are spouses employed by the Board, they shall be limited to a combined total of 60 working days of leave during any twelve-month period if the leave is taken: 
(1)        For birth of the eligible employee’s son or daughter or to care for the child after birth; 
(2)        For placement of a son or daughter with the eligible employee for adoption or foster care, or to care for the child after placement; or 
(3)        To care for the eligible employee’s parent with a serious health condition. 
However, if the leave is for the birth or adoption of a child with a serious health condition, both parents may each take 60 working days of leave. 

b.   Other terms shall be defined in the Family and Medical Leave Act (29 U.S.C. 260, et seq.) and rules and regulations as promulgated by the United States Department of Labor. 
2.   Availability 
a.   Family and Medical Leave shall be limited to a total of 60 working days per 12-month period, which shall be defined as a 12-month period rolling forward from the date an employee uses any FMLA leave, and shall be available to an employee for the following purposes: 
(1)        for the birth of a child and to care for the newborn child; 
(2)        for the placement of a child for adoption or foster care and to care for the newly placed child; 
(3)        to care for an eligible employee’s spouse, child, or parent with a serious health condition; 
(4)        because of a serious health condition that makes an eligible employee unable to perform his or her job functions; and 
(5)        for certain qualifying exigencies, as defined by FMLA, arising out of a covered military member’s active duty status, or notification of an impending call or order to active duty status, in support of a contingency operation. 
b.   Family and Medical Leave shall be extended for up to twenty-six (26) weeks per 12-month period to care for a spouse, son, daughter, parent or next of kin who is a covered service member recovering from a serious injury or illness incurred in the line of duty on active duty. 
3.   Usage 
At the election of either the Board or eligible employees, eligible employees requesting Family and Medical Leave may use any available, accrued paid personal days as part of 60 working days.  At the election of either the Board or eligible employees, eligible employees requesting leave for family medical or personal medical leave may also use accrued paid sick leave.  If such election is made by the board or the eligible employee, and after all available accrued paid personal or sick day leave has been expended, the remaining Family and Medical Leave will be unpaid. 
4.   Benefits During Leave 

  1. The Board shall maintain health care coverage at Board expense for the duration of the 60 working days of the Family and Medical Leave period at the same level and under the same conditions that existed at the time of the commencement of this leave.  Thereafter, with the approval of the insurance carrier, health care coverage may be continued at the expense of the eligible employee. 

    b.   Other benefits (e.g., sick leave, personal leave, vacation leave) will not continue to accrue during Family and Medical Leave.  Benefits accrued before the date the leave began will remain intact. 

5.   Application Procedures 
a.   In a known circumstance, application should be submitted to the Superintendent, or his or her designee, for the Board’s approval at least 30 calendar days prior to the first day of the leave. 
b.   In unforeseen situations, employees should provide as much notice to the Superintendent as possible, generally on the day the need for Family and Medical Leave becomes known or the next business day.  Additionally, the employee must disclose why advanced notice was not possible. 
c.   Additional notice of the employee’s intention to return to work shall be provided to the Superintendent, or his or her designee, at least 30 calendar days before the date the leave is to terminate. 
6.   Return to Active Employment Status 
At the end of a Family and Medical Leave, an employee will be reinstated to his or her previous position if it is available.  If the employee’s previous position is not available, the employee will be reinstated to an equivalent position with equivalent pay, benefits and other terms and conditions. 


JoAnne Clemans
President, PASS
Special Ed. Paraprofessional
Plainfield Academy
23930 W. Lockport St.
Plainfield, IL 60544

Happy Holiday Update


As 2020 comes to a close, we on the PASS Executive Board would like to thank everyone for their continued flexibility and understanding in this unprecedented time in our lives. So much has happened since January that no one could have even dreamed. With COVID and all the changes that it has brought to our lives (masks, social distancing, hand washing, online teaching and learning), we have come together with the district administration to tackle the issues head on. We formed a Safety Committee, along with APT and the district, to discuss the issues of cleaning and sanitizing buildings, what the return to school might look like, and ways to keep everyone as safe as possible in our buildings. No small feat for our custodial and maintenance departments, along with help from our Campus Monitors and Lunchroom Supervisors, who scrubbed and wiped, changed air filters, put down stickers on the floors, moved boxes, filled bottles of sanitizer, and so much more. 

To say the scope of how we work this year has changed, is an understatement. Our Paraprofessionals and Media Clerks have had to learn a completely new way of reaching our students. From training on how to navigate Zoom and Google Classroom to professional development on Microsoft Office, our members have taken the challenge and met it head on. 

The secretaries, office clerks, registrars and nurses in all our buildings have also had many challenges in their work. Registering every student online, fielding many phone calls of frustrated parents, finding new ways to complete all the paperwork that comes with running a school and keeping track of student health has been daunting this year. They have done it all with patience and kindness.

Lastly, a shout out to all the guys working the grounds who continue to keep our buildings looking great on the outside. Though your jobs haven’t changed much this year, we appreciate your hard work.

Happy Holidays to all of PASS! Here’s hoping that 2021 is a kinder, gentler year for everyone and we can hopefully find some peace and joy in the coming months. 


JoAnne Clemans, Bill Favero, Troy Vacherlon, Juanita Samms, Jen Peil, and Stephanie Jerabek

Reminder for Paraprofessionals/Campus Monitors/Lunchroom Supervisors: 

Friday, December 18th is a regular work day for any employee working with students. It will be a normal synchronous day of teaching and learning. There are no office hour or planned collaboration time on this day. This will allow the employees to use the time to catch up on any work related items.

Usually, the last day of attendance before winter break is a school improvement day because the semester usually ends on that day. Because of the late start to the school year for students, the semester ends on January 15th and that day will be a school improvement day.

Reminder for Secretary A, B, C:

December 21st is a work day for those PASS employees with the attached work calendar. Please also see the email from Angela Van below. Because the federal government made November 2nd, Election Day, a federal holiday, the district had to add a day the work calendar. 

2020-2021 WORK SCHEDULE: Twelve Month Secretary/Bookkeeper 237 Work Days and 11 Paid Holidays

Category A, Secretary: Sec to Principal
Category B, Secretary: Sec to Assistant Principal-MS, Registrar
Category C, Secretary: Sec for District Transportation Services, Sec for Athletic Office-HS Category D, Bookkeeper: Bookkeeper II

From: Angela Van <>
Sent: Monday, December 14, 2020 8:38 AM
To: Principals & Assistant Principals <Principals&>
Cc: Scott Fink <>; Shannon Miller <>; Craig Brown <>; Jennifer Orlos <>
Subject: 12-Mo Secretary Schedule

Good morning:

Just a reminder that your secretarial staff on the attached calendar are scheduled to work next Monday, Dec. 21.  There wasn’t a place on the calendar to add another day so their winter break begins Dec. 22.

Please make sure that they are aware of this.



JoAnne Clemans

President, PASS

Special Ed. Paraprofessional

Plainfield Academy

23930 W. Lockport St.

Plainfield, IL 60544