5/8 Update

  Sorry but this is another long one. Lots of info to share or remind you about.  

We hope everyone is healthy and safe in week eight of the mandated school closure. We are all in this together, trying to figure things out in these unprecedented times. Please know that PASS is still working closely with the district administration on a weekly basis to coordinate essential tasks and the safest way to get work done.

 

The Governor’s office has closed schools for the remainder of the 2019-2020 school year, has extended the stay at home order through May 30th, and now has mandated that everyone wear a mask while in a building where it’s not possible to maintain 6 feet of distance. While the buildings do have some masks, we are asking employees who have to come into a building to do work, to provide their own masks if possible. Please be assured that all members in the categories returning to the buildings will be following the guidelines from the Governor’s Office and the IDPH.  

 

All PASS members will continue to be paid their normal pay and keep their benefits through their normal pay period for the 2019-2020 school year. Some people are paid July 1 through June 30, and some are paid August 20something through the following August 20something or some variation. Everyone will continue getting paid as if we worked the whole school year and are coming back in the fall. Unless someone retires, resigns, or goes on FMLA when they are required to come back. 

 

All Categories – Please be mindful of the fact that you are getting paid and if you are asked to either do work from home or come in to work, you are required to work.

 

VACATION DAYS

Below is the email which was sent out regarding Vacation Days for our 12-month employees. The April 1st deadline has been waived this year. Please schedule your vacation days as soon as possible, keeping in mind that buildings still need to function and only so many people per building can be off at any given time.

 

For clarification, this plan was created by looking at the number of vacation days employees will have on June 30th, specifically looking at employees who have more than 10 days. We are asking those with more than 10 days to put in a vacation request for the excess to be taken in May and June 2020 (Ex. If I am the employee with 17 vacation days, schedule 3 days in May and 4 days in June). **Please do this as soon as possible. Depending on already scheduled vacation requests, the original requests may not be approved.  If not approved the employee would have to put in a second vacation request. Even though the April 1st deadline for summer vacation requests has passed, there will be flexibility in approving vacation requests. The employees who are at 10 days or below, may also put in a vacation day or two, between now and June 30th. Depending on the number of vacation day requests already approved, your request might be denied as the District needs a certain number of employees to do the necessary work over the summer, in various locations.   

 

Any employee who has more than 5 vacation days carried over on July 1st, as noted, 5 days will be turned into sick days and the remaining days will stay vacation days.  These days will be added to your vacation total on Sept. 1st to be used by Dec. 1st, otherwise they will be lost.  (Ex. If I have 8 vacation days on July 1st, 5 days will turn into sick and 3 days will be added to my vacation day total on Sept. 1st, to be used by Dec 1st.)

 This email applies to 12 month PASS members only:
 
12 month PASS members will be allowed to extend 10 days only of their unused vacation for the 2019-2020 school year based on the guidelines below:

Everyone can only have at most 10 vacation days remaining, as of June 30th.  People who currently have more than 10 days, will have to take the excess vacation days in May and June.

  1. Anyone who has 1- 5 vacation days as of June 30th, those days will be rolled over into 5 sick days.  (Already per the contract for PASS)
  2. Anyone who has 6-10 days as of June 30th – these 5 days will stay vacation days.  They have to use these days between Sept. 1 – Dec. 1st.

 
If you are eligible to carryover unused vacation days to be used by December 1, 2020 and do not use them, you will LOSE them.
 

 

ESY

As per the email below, the district will be doing the 2020 ESY (Extended School Year – i.e. Summer School) remotely and will not be hiring any PASS employees. This will include Sped. Paraprofessionals and Secretary. 

 

Joanne and Bill,

 

The purpose of this email is to inform you ESY will be done remotely from home.  As a result, we will not be utilizing any PASS employees to support the ESY program this summer.  

 

Thank you,

 

Jen

Jennifer Orlos

Plainfield School District 202

Director of Administration and Personnel

815-577-4061

2020-2021 SCHOOL YEAR

Many are asking about the 2020-2021 school year. At this point we do not have any answers on how this will look. The district is keeping up with all directives from the Governor’s office. As you are aware, guidance from the state changes on a week to week, or even day to day basis. Please be assured we are continuing to work with the district for PASS. At this point the district is focusing on getting through the end of this school year. As you can imagine there are many moving parts and as we wrap up the end of year tasks, we are working to get things done in the safest manner, adhering to the state guidelines for social distancing. As the stay at home and/or the reopening tier system is implemented, we will be able to help make better decisions on how the fall might look.

 

Please let us know the questions you have and continue to keep us in the loop of your thoughts as this is the best way for us to address items with the district.

 

As we move forward, additional categories will be asked to do essential work. These categories may be Secretary A, B, and C; Category D; Category K. Your administrator from your building may be reaching out to you with essential tasks to be completed. 

 

All Categories – Please be mindful of the fact that you are getting paid and if you are asked to either do work from home or come in to work, you are required to work.

 

CATEGORIES ALREADY WORKING

We still have the same groups of members doing “essential” work in the district. As a reminder they are:

 

Registrars – Registrars have been working from home (and occasionally at the buildings) on essential tasks related to registration packets, transcripts, graduation verifications, residency.

Athletic Secretaries – Athletic secretaries working on financial items as necessary, athletic awards, charter buses

Nurses – Organize the medication to be distributed the on May 11th and May 12th to families. Complete required end-of-year tasks per District or State nursing guidelines by May 20th.Week of May 18th, organize and box the health records of students who are transitioning to a new level (EC to Kdg, 5th grade to 6th grade, 8th grade to 9th grade, 9th to P-Step, etc.) An email has been sent to the nurses with directives.

Maintenance and Custodians will begin to work full time May 4th. A schedule has been sent out by Paul Gonzalez. Summer cleaning should begin on May 26th.

Principal Secretaries and Bookkeepers were asked to work from home to do the financial reconciliations that are due. 

Special Ed Secretaries working from home and in buildings as necessary.

BSN-RN Nurses for Medical Review – doing “essential” work. 

Custodians in each high school to clean after Aramark finishes making the free lunches for distribution.

Maintenance were at the buildings doing “essential” work to maintain the buildings, although some of that was delayed due to the cold weather we have been experiencing. 

Grounds have been out mowing to keep the exteriors maintained.

Administrators from each building have coordinated locker clean out. Please check with your administrator for details. If you have not heard from your administrator, please feel free to reach out to them.

 

Sped Parapros. No paraprofessionals are required to work during this time unless their assistance is needed.  Teachers and admin should determine IF there is a way they can assist during the next few weeks.  Assistance can also be with tasks beyond Remote Learning, such as end of the year procedures. We will not be checking out computers tour paraprofessionals at this time, so if they want to assist, it will need to be within their ability to participate. 

 

If you have any questions, please email JoAnne Clemans (jclemans@psd202.org;jlclemanspass202@gmail.com) or Bill Favero (wfavero@psd202.org;pass2022017@gmail.com)

 JoAnne Clemans

President, PASS

Special Ed. Paraprofessional

Plainfield Academy

23930 W. Lockport St.

Plainfield, IL 60544

(815)439-5521

5/1 Update

Really long Update this week.

     We hope everyone is healthy and safe in week seven of the mandated school closure. Please know that PASS is still working closely with the district administration on a weekly basis to coordinate essential tasks and the safest way to get work done.

 

     The Governor’s office has closed schools for the remainder of the 2019-2020 school year, has extended the stay at home order through May 30th, and now has mandated that everyone wear a mask while in a building where it’s not possible to maintain 6 feet of distance. While the buildings do have some masks, we are asking employees who have to come into a building to do work, to provide their own masks if possible. Please be assured that all members in the categories returning to the buildings will be following the guidelines from the Governor’s Office and the IDPH.  

 

All PASS members will continue to be paid their normal pay and keep their benefits through their normal pay period for the 2019-2020 school year. Some people are paid July 1 through June 30, and some are paid August 20something through the following August 20something or some variation. Everyone will continue getting paid as if we worked the whole school year and are coming back in the fall. Unless someone retires, resigns, or goes on FMLA when they are required to come back. 

 

We are currently working on vacation days and what to do going forward if someone is unable to take their days before June 30th. We will update you when details are worked out.

 

As per the email below, the district will be doing the 2020 ESY (Extended School Year – i.e. Summer School) remotely and will not be hiring any PASS employees. This will include Sped. Paraprofessionals and Secretary. 

 

Joanne and Bill,

 

The purpose of this email is to inform you ESY will be done remotely from home.  As a result, we will not be utilizing any PASS employees to support the ESY program this summer.  

 

Thank you,

 

Jen

 

 

Many are asking about the 2020-2021 school year. At this point we do not have any answers on how this will look. The district is keeping up with all directives from the Governor’s office and we will continue to work together on this for the fall. As we receive information, we will pass it along to you.

 

New categories that are being asked to work

 

Athletic Secretaries – Athletic secretaries can begin working on May 4th. Financial items as necessary, athletic awards, charter bus

 

Nurses –Week of May 4th, Organize the medication to be distributed the on May 11th and May 12th to families. Complete required end-of-year tasks per District or State nursing guidelines by May 20.

Week of May 18th, organize and box the health records of students who are transitioning to a new level (EC to Kdg, 5th grade to 6th grade, 8th grade to 9th grade, 9th to P-Step, etc) An email has been sent to the nurses with directives.

 

Maintenance and Custodians will begin to work full time starting May 4th. A schedule has been sent out by Paul Gonzalez and is also attached to this update. Summer cleaning should begin on May 26th.

 

Administrators from each building will be coordinating locker clean out. Please check with your administrator for details. All schools will need to have desks and lockers cleaned out so that our custodians can do their summer cleaning. All categories who have not previously had essential tasks assigned (Reg. Ed. Paras, Sped. Paras, Clerks, Campus Monitors, Secretaries, Lunchroom Supervisors) will be asked to help out with this task the week of May 4th through May15th As the district has been working with us on only having the most essential tasks completed during this time, we strongly encourage everyone to give back to the district with a few hours of time. Times will be staggered and the number of employees in attendance at any one time will be limited.

 

Sped Parapros. At this point, the teachers may be reaching out to Paras in their classrooms to let them know if there is anything they can help with remotely. They may be including paras in their Google Classroom assignments, inviting paras to Zoom meetings, or other things that can be done remotely. If you do not hear from your classroom teacher, please feel free to reach out to them to see if there is anything you can help with. No paraprofessionals are required to work during this time unless their assistance is needed.  We do not expect administration or teachers to “find” something for the paraprofessionals to do, but rather, teachers and admin should determine IF there is a way they can assist during the next few weeks.  Assistance can also be with tasks beyond Remote Learning, such as end of the year procedures. We will not be checking out computers to our paraprofessionals at this time, so if they want to assist, it will need to be within their ability to participate. If you have any questions about tasks that are asked of you, please email JoAnne Clemans and we will work through it.

 

     We still have the same groups of members doing “essential” work in the district. As a reminder they are:

 

Athletic Secretaries Financial items as necessary, athletic awards, charter bus, etc.

Principal Secretaries and Bookkeepers were asked to work from home to do the financial reconciliations that are due. 

Special Ed Secretaries working from home.

BSN-RN Nurses for Medical Review also started doing “essential” work. 

Head Custodians at all the schools did come in on a reduced schedule to do complete building checks. 

Custodians in each high school to clean after Aramark finishes making the free lunches for distribution.

Maintenance were at the buildings doing “essential” work to maintain the buildings, although some of that was delayed due to the cold weather we have been experiencing. 

Grounds have been out mowing to keep the exteriors maintained.

 

If you have been asked to work and are not on this list, please let us know ASAP.

 

If you have any questions, please email JoAnne Clemans (jclemans@psd202.org;jlclemanspass202@gmail.com) or Bill Favero (wfavero@psd202.org;pass2022017@gmail.com)

 

JoAnne Clemans

President, PASS

Special Ed. Paraprofessional

Plainfield Academy

23930 W. Lockport St.

Plainfield, IL 60544

(815)439-5521

Grounds Mowing
Week of May 4th– May 22nd2020
District Mowing
3 Zones as follows starting at 7am 8.5 hours a day.
Jose and Mike Work out of Grounds Shop — BM/DO,CE,GP,CL,TR,RV
Jeremy and Dennis Work out of South HS — —TJ,AS,CR,MV,RI,DP,WE
Pedro and Cesar Work out of East HS—JFK,EE,LB,CS,LF,IT,OMT
Tim and Paul H Work out of North HS—HG,FR,EP,LN,IJ,WG,PA

High School Mowing
4 High Schools starting at 7:30am 8.5 hours a day. The times are separated not to interfere with other crews getting equipment from barns.
PCHS—Ron and Doug
PSHS—Ozzie and Cody
PNHS—Sean and Juan
PEHS—Brian and Frank

 

Custodial Cleaning Schedule
5 Day Work Week (Until Summer hours begin)
All custodians will work they’re normal scheduled shift and hours with a slight adjustment to the schedule for the Mid-Day custodians at the Elementary & Middle schools.

This schedule is for the following dates 5/4 thru 5/22

Please make sure that everyone is clocking in and out using workforce

                                  Please remember to always practice social distancing while working

Elementary Schools
Head Custodians 7:00 AM – 3:30 PM
Mid-Day Custodians 9:00 AM – 5:30 PM
Night Supervisor (8 hours) 3:00 PM – 11:30 PM
Night Custodians (6 hours) 5:30 PM – 11:30 PM

Middle Schools
Head Custodians 7:00 AM – 3:30 PM
Mid-Day Custodians 9:30 AM – 3:30 PM
Night Supervisor (8 hours) 3:00 PM – 11:30 PM
Night Custodians (8 hours) 3:30 PM – 11:30 PM

High Schools
Day Custodians 7:00 AM – 3:30 PM
Night Custodians 3:30 PM – Midnight

Plainfield Academy 
Head Custodian 7:00 AM – 3:30 PM
8hr Custodian    7:00 AM – 3:30 PM
6hr Custodian    9:30 AM – 3:30 PM

Ina Brixey
8hr custodians 7:00 AM – 3:30 PM
6hr Custodian 9:30 AM – 3:30 PM

Below is a list of examples of things that can be completed during this time:
Clean classroom lights, hallway lights, storage rooms, hallways, stairwells, kitchens, Fieldhouses, gyms, gym bleachers, Auditoriums. Full clean restrooms including square scrubbing the floors and scrub floors in storage rooms.
When possible any areas that can be completed by one person should be done as so to keep within the guidelines of social distancing. If there is an area where two or more people are assigned, any tasks should be divided by the immediate Supervisor and they should remember to stay six (6) feet apart at all times. It is very important that we follow the social distancing guidelines to keep a safe work environment.
Please remember it is important for the Head Custodian and the Night Supervisor to communicate with each other about what tasks has been started and to keep a running list of everything that is completed each day.

Maintenance 
Preventative Maintenance on all Equipment
Week of May 4th/ May 22nd 2020

PHSCC-FC-  Bill Favero/ Chad Baily  8.5hrs 7:30am
PSHS- AHU Filter Change PM Tom Fitzpatrick/ George Melichar 8.5hrs 7:15am
PNHS-AHU Filter Change PM Brian Castleberry/Shawn Schmitt 8.5hrs 7am
PEHS- AHU Filter Change PM Carl Grubb/ Ben Daniels 8.5hrs 7:30am
AS,TJ,MV,CR,JFK,EE,LB Mike Parker/Spencer Kavanagh 8.5hrs 7:45am
DP,RI,WE,FR,HG,EP Bruce Burgess/ Troy Vacherlon 8.5hrs 7:15am
IT,CS,LF,PA,LN,WG Roger Sorg/Ken Stanley 8.5hrs 7:45am
TR,RV,CL,GP,BM,DO,CE,IJ Damian Bolognani/ Sam Wyke 8.5hrs 7am

 

Everyone is working a normal work week schedule 8 hours a day with a lunch which is 8.5 hours.  This is a five day a week schedule.  Please work on filters and cleaning unit vents.  If it takes you more than the time on the schedule that is fine. Times were determined by union seniority.
Preventative Maintenance on all equipment including pumps, Air Handlers, Drinking Fountains, Lighting ballasts / bulbs and boilers.
Mike Jennings- South zone Fan Coil filter change Chiller runner, pm floater to help guys with PMs doing projects  8.5hrs 7am

Everyone will be punching in and out on Work Force from here on out.
There is no OT. Keep a Safe Distance between each other and remember a 6’ distance apart from each other. REMEMBER SOCIAL DISTANCING 

Compressor Change out

PSHS Student Services Air Conditioning Tom, Spencer and Mike P week of 5/11
PCHS Attendance Office Air Conditioning Bill, Chad and Troy week of 5/11
Heritage Grove Media Center Air Conditioning Troy and Bruce week of 5/18

4/24 Update

 Sorry for the long Update but there is much to share this week.
 

Lots of new information. Please read the entire list.

If you have any questions, please email JoAnne Clemans (jclemans@psd202.org;jlclemanspass202@gmail.com) or Bill Favero(wfavero@psd202.org;pass2022017@gmail.com)

 

 We hope everyone is healthy and safe in week five/six (does anyone really know? LOL) of the mandated school closure. Please know that PASS is still working closely with the district administration on a weekly basis to coordinate essential tasks and the safest way to get work done. Below is the latest info about the school closure. 

 

     All PASS members will continue to be paid their regular pay and all benefits will be in force for the remainder of the 2019-2020 school year.

 

     The Governor’s office has closed schools for the remainder of the 2019-2020 school year, has extended the stay at home order through May 30th, and now has mandated that everyone wear a mask while in a building where it’s not possible to maintain 6 feet of distance. While the buildings do have some masks, we are asking employees who have to come into a building to do work, to provide their own masks if possible. The district has supplied masks for custodians who will begin working the week of April 27th.

 

     New categories that are being asked to work are:

 

Custodians will be returning the week of April 27th on reduced schedules to do work that is deemed “essential”. 

 

 Principal/Assistant Principal Secretaries will be returning the week of April 27th to start making registration packets for the 2020/2021 school year. Secretaries will coordinate with the building administration to set up dates and times during the week to come into the buildings to do this work. Let administration know your preferred days and times to work, for next week.  

 

Coming in the near future:

 

     Nurses returning the week of May 4th to coordinate medication returns to families, week of May 18th to organize health files to be transferred (5th and 8th grade).

 

Sped Parapros. At this point, the teachers may be reaching out to Paras in their classrooms to let them know if there is anything they can help with remotely. They may be including paras in their Google Classroom assignments, inviting paras to Zoom meetings, or other things that can be done remotely. If you do not hear from your classroom teacher, please feel free to reach out to them to see if there is anything you can help with. No paraprofessionals are required to work during this time unless their assistance is needed.  We do not expect administration or teachers to “find” something for the paraprofessionals to do, but rather, teachers and admin should determine IF there is a way they can assist during the next few weeks.  Assistance can also be with tasks beyond Remote Learning, such as end of the year procedures. We will not be checking out computers to our paraprofessionals at this time, so if they want to assist, it will need to be within their ability to participate. If you have any questions about tasks that are asked of you, please email JoAnne Clemans and we will work through it.

 

  All schools will need to have desks and lockers cleaned out so that our custodians can do their summer cleaning. All categories who have not previously had essential tasks assigned (Reg. Ed. Paras, Sped. Paras, Clerks, Campus Monitors, Secretaries, Lunchroom Supervisors) will be asked to help out with this task. The week of May 5th through May 15th Administrators from each building will be coordinating locker clean out. As the district has been working with us on only having the most essential tasks completed during this time, we strongly encourage everyone to give back to the district with a few hours of time. Times will be staggered and the number of employees in attendance at any one time will be limited.

 

     We still have the same groups of members doing “essential” work in the district. As a reminder they are:

Custodians in each high school to clean after Aramark finishes making the free lunches for distribution.

Principal Secretaries and Bookkeepers were asked to work from home to do the financial reconciliations that are due. 

Special Ed Secretaries working from home.

BSN-RN Nurses for Medical Review also started doing “essential” work. 

Head Custodians at all the schools did come in on a reduced schedule to do complete building checks. 

Maintenance were at the buildings doing “essential” work to maintain the buildings, although some of that was delayed due to the cold weather we have been experiencing. That work is now expected to be continued the week of the 27th.

Grounds to do building checks and have been out mowing to keep the exteriors maintained.

 

Please be assured that all members in the categories returning to the buildings will be following the guidelines from the Governor’s Office and the IDPH.

 

    If you have any questions about this please contact JoAnne Clemans or Bill Favero and we can share with you the information for your category.

 

JoAnne Clemans

President, PASS

Special Ed. Paraprofessional

Plainfield Academy

23930 W. Lockport St.

Plainfield, IL 60544

(815)439-5521

4/17 Update

  We hope everyone is healthy and safe in week four of the mandated school closure. Please know that PASS is still working closely with the district administration on a weekly basis to coordinate essential tasks and the safest way to get work done. Below is the latest info about the school closure. 
  There is NO new information to share this week. We are still waiting on the Governor’s office for any modification to the school closure order. We still have the same groups of members doing “essential” work in the district. As a reminder they are:
    
  Grounds to do building checks, Custodians in each high school to clean after Aramark finishes making the free lunches for distribution, and Maintenance on call to fix problems found during that time. 
  Principal Secretaries and Bookkeepers were asked to work from home to do the financial reconciliations that are due. BSN-RN Nurses for Medical Review also started doing “essential” work with the start of remote learning. Head Custodians at all the schools did come in on a reduced schedule to do complete building checks this past week. Maintenance and Grounds were at the buildings doing “essential” work to maintain the buildings, although some of that was delayed due to the cold weather we have been experiencing. That work is now expected to be continued the week of the 27thafter the “essential” work that is to be done this coming week of the 20th
   We do know that all Custodians will be returning the week of April 27th  on reduced schedules to do work that is deemed “essential”. Please be assured that all members in the categories returning to the buildings will be following the guidelines from the Governor’s Office and the IDPH.
   As of today, no other categories have been asked to begin to do “essential” jobs. When we get more information we will continue to share it with everyone. Also we will all continue to be paid and all benefits will be in force during the school closure orders.
    If any of you have any questions about this please contact JoAnne Clemans or Bill Favero and we can share with you the information for your category.
 

4/14 IEA Update

April 14, 2020
     This is the latest update from IEA/ISBE that they put out yesterday.

Good evening,

The daily message from State School Superintendent Carmen Ayala, Ph.D., is posted on the Illinois State Board of Education website. It is public, but not everything in it is applicable to all members. The items marked with an asterisk below are applicable to all members.

  • *A number to text for mental health or other help in English and Spanish;
  • *A podcast produced by ISBE.

In other posts to today’s private COVID-19 webpage for board and local presidents, the items marked with an asterisk below should be shared with members

  • Update on CARES Act funding;
  • *4@4 with IEA President Kathi Griffin and IEA Executive Director Audrey Soglin;
  • *Joint statement from IEA, IFT, IASA, IPA on Department on Aging meals programs help;
  • *Upcoming survey;
  • *Special education guidance expected from the state this week;
  • *Executive order on education expected from Gov. JB Pritzker tomorrow;
  • *University of Illinois guidance on workplace safety and COVID-19;
  • *Take action: Urge Congress to do more to fight COVID-19;
  • *Governor Pritzker’s daily update.
COVID-19 Update
Thank you for all you are doing to help our students.

Kathi Griffin
President
Illinois Education Association