Happy Holiday Update

xmas2020

As 2020 comes to a close, we on the PASS Executive Board would like to thank everyone for their continued flexibility and understanding in this unprecedented time in our lives. So much has happened since January that no one could have even dreamed. With COVID and all the changes that it has brought to our lives (masks, social distancing, hand washing, online teaching and learning), we have come together with the district administration to tackle the issues head on. We formed a Safety Committee, along with APT and the district, to discuss the issues of cleaning and sanitizing buildings, what the return to school might look like, and ways to keep everyone as safe as possible in our buildings. No small feat for our custodial and maintenance departments, along with help from our Campus Monitors and Lunchroom Supervisors, who scrubbed and wiped, changed air filters, put down stickers on the floors, moved boxes, filled bottles of sanitizer, and so much more. 

To say the scope of how we work this year has changed, is an understatement. Our Paraprofessionals and Media Clerks have had to learn a completely new way of reaching our students. From training on how to navigate Zoom and Google Classroom to professional development on Microsoft Office, our members have taken the challenge and met it head on. 

The secretaries, office clerks, registrars and nurses in all our buildings have also had many challenges in their work. Registering every student online, fielding many phone calls of frustrated parents, finding new ways to complete all the paperwork that comes with running a school and keeping track of student health has been daunting this year. They have done it all with patience and kindness.

Lastly, a shout out to all the guys working the grounds who continue to keep our buildings looking great on the outside. Though your jobs haven’t changed much this year, we appreciate your hard work.

Happy Holidays to all of PASS! Here’s hoping that 2021 is a kinder, gentler year for everyone and we can hopefully find some peace and joy in the coming months. 

Sincerely,

JoAnne Clemans, Bill Favero, Troy Vacherlon, Juanita Samms, Jen Peil, and Stephanie Jerabek


Reminder for Paraprofessionals/Campus Monitors/Lunchroom Supervisors: 

Friday, December 18th is a regular work day for any employee working with students. It will be a normal synchronous day of teaching and learning. There are no office hour or planned collaboration time on this day. This will allow the employees to use the time to catch up on any work related items.

Usually, the last day of attendance before winter break is a school improvement day because the semester usually ends on that day. Because of the late start to the school year for students, the semester ends on January 15th and that day will be a school improvement day.


Reminder for Secretary A, B, C:

December 21st is a work day for those PASS employees with the attached work calendar. Please also see the email from Angela Van below. Because the federal government made November 2nd, Election Day, a federal holiday, the district had to add a day the work calendar. 

2020-2021 WORK SCHEDULE: Twelve Month Secretary/Bookkeeper 237 Work Days and 11 Paid Holidays

Category A, Secretary: Sec to Principal
Category B, Secretary: Sec to Assistant Principal-MS, Registrar
Category C, Secretary: Sec for District Transportation Services, Sec for Athletic Office-HS Category D, Bookkeeper: Bookkeeper II

From: Angela Van <avan@psd202.org>
Sent: Monday, December 14, 2020 8:38 AM
To: Principals & Assistant Principals <Principals&AssistantPrincipals@psd202.org>
Cc: Scott Fink <SFINK@psd202.org>; Shannon Miller <smiller@psd202.org>; Craig Brown <cabrown@psd202.org>; Jennifer Orlos <Jorlos@psd202.org>
Subject: 12-Mo Secretary Schedule

Good morning:

Just a reminder that your secretarial staff on the attached calendar are scheduled to work next Monday, Dec. 21.  There wasn’t a place on the calendar to add another day so their winter break begins Dec. 22.

Please make sure that they are aware of this.

Thanks

Angie

JoAnne Clemans

President, PASS

Special Ed. Paraprofessional

Plainfield Academy

23930 W. Lockport St.

Plainfield, IL 60544

(815)439-5521

1

2

 

12/6 Update

CUSTODIAL AND MAINTENANCE STAFF
   A huge THANK YOU to our custodians and maintenance workers who have been deemed ESSENTIAL WORKERS in this unprecedented time! You have had a huge responsibility placed upon you to keep our buildings cleaned and maintained for anyone who has to remain in the buildings to do their work. You do not go unnoticed or unappreciated!
 

ALL PASS EMPLOYEES
   We would like to thank all of you for your continued flexibility in continuing to perform your jobs, no matter how you are working. We know these are stressful times for everyone and, along with the district, we continue to monitor the ongoing changes from the CDC/IDPH/County for the safety of our members.
 

SPECIAL EDUCATION PARAPROFESSIONALS/SPECIAL EDUCATION PARAPROFESSIONALS IN SPECIAL PROGRAMS
 

ZOOM INFO
   For those of you who use Zoom in your workday, please see the attached Memos from Superintendent Lane Abrell regarding Zoom settings. While we know that our paraprofessionals do not usually set up Zoom meetings, you may be a designated as a co-host. Please be sure you know how to use the functions of Zoom as a co-host (ie removing students from the room, muting students, using the chat feature, sharing your screen).

To:                  All Staff Who Use Zoom Links 
From:              Dr. Lane Abrell, Superintendent
Date:               December 1, 2020
 Re:                  Zoom links authorization/security settings.
 
   All staff must check their Zoom settings to make sure that meeting options require authentication for participants.
   When the option for authentication is enabled only people that have logged in with an @psd202.org ID can attempt to join the meeting. 
    It is important to go into your recurring meetings to change this setting as well. Once changed you will not need to update again.
    If meeting with parents or external guests, you can turn off the setting to have a meeting that does not require authentication. 
   There are a number of ways to update but attached are screenshots to access your Zoom account.

 Checking Settings for Future Meetings: :   https://www.youtube.com/watch?v=nZvNRTrQ46E

  1. Zoom.us/sign in
  2. Sign-In
  3. Click on Settings
  4. Scroll down page
  5. Check default is turned on

Checking Settings for Recurring Meetings: https://www.youtube.com/watch?v=LHVd2EjRdGY

  1. Click on Meetings 
  2. Click Edit
  3. Scroll Down to Meeting Options
  4. Click on required authentication to join and click save

  Not securing the zoom links or settings leaves our students at risk for uninvited guests to join meetings or classes.  And as evidenced by a recent incident in District 202, when uninvited guests join zoom meetings or classes the chances of bad or inappropriate things happening increase and in fact, do happen.   If there is any question or confusion on the part of a staff member on how to secure zoom links or settings, it is incumbent for a staff member to seek direction from their building administration.  Not securing or authenticating the zoom links or settings will be subject to address by the administration.
   I cannot emphasize enough how important it is for you to take the time to set or double check and secure the zoom links to keep our students (and yourself) secure and out of harms way.   
  Thank you for your immediate attention on this important safety detail of teaching through a remote platform.  

 
FFCRA (FAMILIES FIRST COVID RELIEF ACT)
  The FFCRA is due to expire December 31st
   For those who are currently not working due to child-care issues or health issues, and who’s job requires them to work in the building (lunchroom supervisor, campus monitor, some clerks, custodians, maintenance, grounds), you will be contacted by Becky Sipes starting next week to let you know what your options are going forward.
 

TITLE IX MANDATORY TRAINING
   We very recently received information that there have been recent updates on federal laws prohibiting sexual harassment in education and employment. The update requires training for all employees under Illinois law on sexual harassment prevention, by Dec. 31st. The training consists of all employees being asked to watch the one hour informational video. Here is the link to the video of the training through Vimeo
 Employee Sexual Harassment Training. The password is !Plainfield202!  The training will be completed on an individual basis, very similar to the GCN mandates.  Each building will create a google form for you to sign, which indicates you have completed this required training. Please contact your administration in your building for more information on how to sign that you have completed the training.

STIPENDS
   Even though 1st semester normally ends before winter break but does not end until January 15 this school year, the district is processing the parapro stipends to be paid on December 11 for those who will complete 70 days by winter break.
   Anyone who was hired after September 4 but by Sept 21 (Sept 17 assigned to BM) will be paid on Jan 22 if they qualify.

Angie Van
Coordinator for Administration & Personnel
 

WORK FROM HOME
   Per the district, it has been decided APT and some PASS members will not be required to work in the building, regardless if they have contacted Becky Sipes or not, through the end of first semester (January 15th).  The buildings are open and they are welcomed, but it is not required.  Please continue to follow the self-certification and attendance procedures, for the staff who do report to the building.  The attendance purposes are only for contact tracing, if there is a COVID exposure to an employee.  It is not, to keep tallies on who is working in the building and who is not.  All employees, working from home, have to demonstrate the expectations for remote learning.  School buildings will remain open for those who need or must report to the building to carry out their job duties.  In collaboration with PASS leadership, it has been determined that some categories might not have the option to work from home, since they may not be able to perform the essential function of their job from home. The bottom line is, anyone working from home has to do the essential functions of their job each day.  
 

WORK HOURS
   SETA schedules are being changed to match the teacher’s schedule.  The hours for the paraprofessionals will now be 8:00am – 3:00pm instead of 7:30am – 2:30pm.
 
As always, if you have any questions, please reach out to either me at 
jlclemanspass202@gmail.com or Bill Favero at pass2022017@gmail.com
 
JoAnne Clemans
President, PASS

Newest Update to Staff Handbook

Friends,

Happy WARM Thursday in November Morning! (how odd, but wonderful…)

We have posted the new/updated Covid-19 Staff Handbook on the front page of the district intranet.

Please take a few minutes to review it, most especially “the updated sections which are highlighted.”

It is extremely important that we all do our part and work together to get through this pandemic.

Thanks in advance for your cooperation and support.

Tom Hernandez

Plainfield Community Consolidated School District 202

Director of Community Relations

FOIA Officer

(815) 577-4008 (desk)

(815) 514-5409 (cell)

tahernan@psd202.org

11/9 Update

    We have received many emails with questions of the reasoning why we have to “work in the building”. While some of our members of PASS have jobs that lend themselves to being able to “work at home”, many of them do not.  

    Currently the district is requiring staff in the building unless there is a child care or medical reason for not doing so. We understand that these are stressful times for everyone, however the district and our custodial staff are taking every precaution to make the buildings as safe as possible for employees. There is disinfecting of high touch surfaces being done throughout the day in every building along with regular cleaning and disinfecting of occupied rooms in the evening.  

    We are finding that direct exposures and positive cases of our staff are mainly from exposures outside of our buildings and are not due to spread in our schools. We all must do our part to keep ourselves healthy while at work. This would entail wearing of a mask at all times when in common areas and when in a room with two or more people, social distancing when able, frequent hand washing, and using the provided disinfectant in our classrooms throughout the day if others come into our room and at the end of our shift for the day. Everyone should be cleaning and disinfecting their own desk/table space in their classrooms.  

    The district continues to evaluate the growing numbers of cases in the district and the county and will make changes as they pertain to CDC/IDPH/County guidelines. 

    Please trust in the process the district has implemented regarding exposures and/or positive cases in a building. The guidelines from the IDPH and local county health departments are continually changing and Becky Sipes keeps up to date on all things COVID. If you have been directly or indirectly exposed, you will receive a letter from your administrator letting you know next steps. 

 

We would like to encourage all PASS employees to bring any custodial issues directly to their head custodian rather than emailing the union. The best way to resolve an issue is to start at the building level. If, after bringing an issue to the head custodian, the issue does not get resolved, you can then go to the administrator in your building. If the issue is still not resolved after talking to your administrator, then reach out to the union for assistance. 

 

District 202 – COVID-19 Staff Handbook 

    It is very important that everyone is aware of the district staff handbook on the internet. If you have any questions regarding procedures during this unprecedented time, please reference this document first before emailing. (you will have to log on to the intranet) 

http://intranet.psd202.org/documents/1604590670_District%20202%20COVID-19%20Staff%20Handbook%20-%20Updated%2011-5-2020.pdf 

   For our employees who currently work in person in a building and your job is able to be performed from home:

    If you are feeling sick on any given day (not COVID) and you cannot self-certify, you may work from home. You would have to call your principal and let them know you are staying home for the day but will be working. What the district does not want to see is a pattern of missing days (ie., once a week, only on Mondays or Fridays, etc.). 

District 202 Coronavirus Plan 

Page 8 of 30  

Sick employees must stay home: Updated 11/2/2020  

  • All staff are required to certify that that they completed a self-screening symptom checklist  

daily and that they will not report to work if any symptoms are present  

  • Employees who have symptoms should notify their supervisor and stay home.  
  • Sick employees should follow the IDHP COVID-19 INTERIM EXCLUSION GUIDANCE. Employees should not return to work until they have the documentation required to return to school, in consultation with healthcare provider and their local health department.  
  • Employees who are well but who have a sick family member at home with COVID-19 should notify their supervisor and follow CDC recommended precautions.  
  • Employees who have been in contact with anyone with COVID or someone currently being tested or awaiting testing results for COVID-19 due to direct exposure, should complete the Contact Tracing form 

    Regarding returning to class after a student is sent home. 

District 202 Coronavirus Plan – Updated 11/5/2020  

Page 28 of 30  

    Can I self-certify if a student is sent home with symptoms? Yes, staff can self-certify if a student is sent home with symptoms. The building contact tracing team will work with the family and monitor the student’s symptoms and response from physician and/or any follow up COVID-19 testing. Staff will be informed if they need to quarantine at a later date if the student is determined to be positive for COVID-19 and they were with staff during they time when they would be contagious.  

 

    As always, if you have any questions or concerns, please feel free to reach out to me at jlclemanspass202@gmail.com or Bill Favero at pass2022017@gmail.com.  

 

 

 

JoAnne Clemans

President, PASS

Special Ed. Paraprofessional

Plainfield Academy

23930 W. Lockport St.

Plainfield, IL 60544

(815)439-5521

IMPORTANT!! Update to Staff Handbook

Today, the District 202 COVID-19 Staff Handbook will updated on the intranet.  I have attached the updated copy for you.  Please make sure to refer staff to the intranet to view all up to date information about Return to School.  I need your help in getting the word out to staff and referring them to these resources to answer their questions.  Tom will also send an email today to all staff. 
 
Here is the link to all of the most up to date resources:  http://intranet.psd202.org/news/1481
Links on that page include:
 
District Protocol – Face Covering Accommodations
District 202 COVID-19 Staff Handbook (Updated 9/21/2020)
Staff Self-Certification and Attendance
Visitor Self-Certification Form
Classroom Set up presentation
COVID-19 Posters and Visuals
COVID-19 Instructional Videos

 
Also, many staff are asking for the detailed information about contact tracing, what happens when someone is sick, diagnosed, etc.  All of this information can be found also on the intranet under Department Resources > Health Services http://intranet.psd202.org/page/docs/6
The links below are found on that page.  

Contact Tracing
COVID Information
Face Coverings 

Have a great weekend! 
Mina Griffith
Assistant Superintendent for Student Services
Plainfield CCSD 202
(815)577-4023