5/15 Update

This week is a kinda long one. Also just as a new reminder, please continue to check your district email daily as sometimes new information comes out between the weekly updates that demands your urgent attention. With that said here goes:

We hope everyone is healthy and safe in week nine of the mandated school closure. We are all in this together, trying to figure things out in these unprecedented times. Please know that PASS is still working closely with the district administration on a weekly basis to coordinate essential tasks and the safest way to get work done. 


The Governor’s office has closed schools for the remainder of the 2019-2020 school year, has extended the stay at home order through May 30th, and now has mandated that everyone wear a mask while in a building where it’s not possible to maintain 6 feet of distance. While the buildings do have some masks, we are asking employees who have to come into a building to do work, to provide their own masks if possible. Please be assured that all members in the categories returning to the buildings will be following the guidelines from the Governor’s Office and the IDPH.  


All PASS members will continue to be paid their normal pay and keep their benefits through their normal pay period for the 2019-2020 school year. Some people are paid July 1 through June 30, and some are paid August 20something through the following August 20something or some variation. Everyone will continue getting paid as if we worked the whole school year and are coming back in the fall. Unless someone retires, resigns, or goes on FMLA when they are required to come back. 


All Categories – Please be mindful of the fact that you are getting paid and if you are asked to either do work from home or come in to work, you are required to work.


***New Information This Week***


Custodians, Maintenance, and Grounds 

The summer work schedule has been put out by the district today. Starting June 1, everyone will transition to four-day work weeks. Please see the attached schedules for specific hours for your level and hours worked. 

Categories A, B, C, D
Staff working 10-hour days will receive 1/2 hour paid lunch
Vacation Days Utilize 1 7.5 hour day
Personal Days Utilize 1 7.5 hour day
Sick Days Utilize 1 7.5 hour day
Monday, Tuesday, Wednesday: 9.5 Hour work day includes 1/2 hour paid lunch;   Thursday:  9 Hour work day includes 1/2 hour paid lunch
Monday, Tuesday, Wednesday:  7:30 am to 5:00 pm
Thursday:   8:00 am to 5:00 pm
Vacation Days Utilize 1 7 hour day
Personal Days Utilize 1 7 hour day
Sick Days Utilize 1 7 hour day
Monday, Tuesday, Wednesday: 9 Hour work day includes 1/2 hour paid lunch;   Thursday:  8 Hour work day includes 1/2 hour paid lunch
Monday, Tuesday, Wednesday:   7:00 am to 4:00 pm
Thursday:  7:00 am t 3:00 pm
(Maintenance and Grounds Staff Only)
Staff working 10-hour days will receive 1/2 hour paid lunch
8-hour employees (10-hour workday) 6:00 am to 4:00 pm
Maintenance High Schools begin at their schools 6:00 am to 4:00 pm
Maintenance district schools begin at OMT 6:00 am to 4:00 pm
Grounds High Schools begin at their schools 6:00 am to 4:00 pm
Grounds District schools begin at their designated schools 6:00 am to 4:00 pm
Everyone can clock in with their phones so they can practice social distancing 
Vacation Days Utilize 1 eight-hour day
Personal Days Utilize 1 eight-hour day
Sick Days Utilize 1 eight-hour day
(Custodial Staff Only)
4 DAY WORK WEEK (Monday – Thursday)
Custodial staff working 10-hour days will receive 1/2 hour paid lunch
8-hour employees (10-hour workday) 6:00 am to 4:00 pm
6-hour employees (7.5-hour workday) 8:30 am to 4:00 pm
          6.5-hour employees        
(Monday/Tuesday/Wednesday works 8 hrs.; Thursday works 8.5 hrs.)
Monday, Tuesday, Wednesday: 8:00 am to 4:00 pm
Thursday 7:30 am to 4:00 pm
8-hour employees (10-hour workday) 6:00 am to 4:00 pm
8-hour employees (10-hour workday) 1:00 pm – 11:00 pm OR 2:00 pm to 12:00 am

 As we start our deep cleaning of the school buildings for the summer, we want to remind you all of you the importance to adhere to safe practices while in the buildings. In order to ensure the safety and health of all, the following procedures, recommended by the CDC, must be strictly adhered to.

They are as follows:
·      PPE is to be used. This includes gloves and masks
·      A safe distance of no closer than six (6) feet must be maintained between all personnel
·      Only Two people are to be in a classroom, restroom, or any other area at one time. The only exception to this is wide open areas such as hallways, gymnasiums, and offices, where proper separation can be maintained
·      During any breaks, including lunch, you are not to congregate in one area together. You will need to be properly separated with a minimum of six (6) feet between each other, with no more than 2 people per table.
·      If you feel ill or have a fever, do not report to work, and make sure to notify your supervisor immediately.
·      Cover any coughs or sneezes
·      Wash and/or sanitize hands frequently especially before eating, after coughing or sneezing, and when changing gloves
·      Refrain from touching your face, eyes, nose, and mouth as this is the way that the virus is transmitted.

By adhering to these guidelines, we can help assure that all of us will remain safe and healthy
All 9, 10, and 11-month employees. Your official end of the calendar year remains the same as the work calendar put out this year. For 9-month employees this is May 22nd. For 10-month employees this is June 4th. For 11-month employees, this is June 18th



Below is the email which was sent out regarding Vacation Days for our 12-month employees. The April 1st deadline has been waived this year. Please schedule your vacation days as soon as possible, keeping in mind that buildings still need to function and only so many people per building can be off at any given time.


For clarification, this plan was created by looking at the number of vacation days employees will have on June 30th, specifically looking at employees who have more than 10 days. We are asking those with more than 10 days to put in a vacation request for the excess to be taken in May and June 2020 (Ex. If I am the employee with 17 vacation days, schedule 3 days in May and 4 days in June). **Please do this as soon as possible. Depending on already scheduled vacation requests, the original requests may not be approved.  If not approved the employee would have to put in a second vacation request. Even though the April 1st deadline for summer vacation requests has passed, there will be flexibility in approving vacation requests. The employees who are at 10 days or below, may also put in a vacation day or two, between now and June 30th. Depending on the number of vacation day requests already approved, your request might be denied as the District needs a certain number of employees to do the necessary work over the summer, in various locations.   


Any employee who has more than 5 vacation days carried over on July 1st, as noted, 5 days will be turned into sick days and the remaining days will stay vacation days.  These days will be added to your vacation total on Sept. 1st to be used by Dec. 1st, otherwise they will be lost.  (Ex. If I have 8 vacation days on July 1st, 5 days will turn into sick and 3 days will be added to my vacation day total on Sept. 1st, to be used by Dec 1st.)
This email applies to 12 month PASS members only:


12 month PASS members will be allowed to extend 10 days only of their unused vacation for the 2019-2020 school year based on the guidelines below: 


Everyone can only have at most 10 vacation days remaining, as of June 30th.  People who currently have more than 10 days, will have to take the excess vacationdays in May and June.


  1. Anyone who has 1- 5 vacation days as of June 30th, those days will be rolled over into 5 sick days.  (Already per the contract for PASS)
  2. Anyone who has 6-10 days as of June 30th – these 5 days will stay vacation days.  They have to use these days between Sept. 1 – Dec. 1st.


If you are eligible to carryover unused vacation daysto be used by December 1, 2020 and do not use them, you will LOSE them.


Should you have any questions, please let me know.


Thank you



Charlotte Ward

Coordinator to the Superintendent

Plainfield CCSD 202

15732 Howard Street

Plainfield, IL   60544

Phone:  815-577-4016



2020-2021 SCHOOL YEAR

At this point we do not have any answers on how this will look. The district is keeping up with all directives from the Governor’s office. As you are aware, guidance from the state changes on a week to week, or even day to day basis. Please be assured we are continuing to work with the district for PASS. At this point the district is focusing on getting through the end of this school year. As you can imagine there are many moving parts and as we wrap up the end of year tasks, we are working to get things done in the safest manner, adhering to the state guidelines for social distancing. As the stay at home and/or the reopening tier system is implemented, we will be able to help make better decisions on how the fall might look.


Please let us know the questions you have and continue to keep us in the loop of your thoughts as this is the best way for us to address items with the district.


If you have any questions, please email JoAnne Clemans (jclemans@psd202.org;jlclemanspass202@gmail.com) or Bill Favero (wfavero@psd202.org;pass2022017@gmail.com)

JoAnne Clemans

President, PASS

Special Ed. Paraprofessional

Plainfield Academy

23930 W. Lockport St.

Plainfield, IL 60544


Thank you for all your patience!!